Executive Meeting September 18, 2018

Present: Don Evans (chair), Pamela & Alan Bowen, Sylvain Desjeans, Keith Southey, Cathy Hoare, Terry Kouyoumjian, Gerry McCall, (minutes)

Regrets: Janet & Bill Prueter, Paul Russell, Vicky Horvath, Barb Finlayson

  • Minutes from August 21, 2018 reviewed and accepted

  • Treasurer’s report: Sylvain

    • Current bank balance is $21 430

    • Investors guarantee account is $2002

    • Cost of new rocks has been deducted at approx. $11 000

    • Property tax of $1100 have been paid

    • Estimate that we will have about $27 000 in the bank at the start of curling season this year

    • Sylvain will send Paul financial update for website posting and present budget at opening banquet

    • Paul to transfer membership money from paypal to our account

  • Membership Report: Pamela

    • Total of 60 registered members to date. 55 full and 5 social

    • 8 new members, 3 of which are social

    • Lost 4 members from last year

    • 12 of 60 members are from Dorset

  • Health and Safety Initiatives: Alan

    • Discussion around calling EMS when anyone falls and hits their head (as other clubs do)

    • Discussion on having a waiver signed by members as part of their membership package, for next season

    • Alan to draft a policy statement on safety (i.e., stretching, warm ups, head gear, etc.)

    • Discussion on not having safety head gear available due to risks involved with its maintenance

    • Don to arrange a visit from Goldline to show option of head gear


  • Women’s League and Bonspiels: Cathy

    • Inter-club schedule is not out yet

  • Club Maintenance: Don / Terry

    • Pest control: Orkin Pest Control to been done

    • Furnace to be serviced on September 24, 2018

    • Carpets: Carpet cleaning to be cleaned about 1 week prior to opening potluck

    • Dehumidifier and ice heaters to be maintained by Terry K.

    • Double doors in compressor room to be used as emergency entrance

      • Discussion on ensuring no ice build-up so entrance is kept safe

  • Website update: Don

  • No report

  • Advertising: Don

    • Cast Iron getting on ice sign and wall ad

    • Don to speak with Nissan about on ice signs

    • Don to contact all current advertisers about committing to another year

  • Rentals: Keith

    • December 7 rental booked

    • Shriners are renting the club in March

    • Keith inventories sliders and grippers and recommended purchasing more of both in a variety of sizes

    • Discussed buying new club brooms

  • Bar: Gerry

    • There are 60 new bottles of Shiraz, 48 bottles of Cabernet, and 108 bottles of Pinot Grigio from Wine Excellence

  • Kitchen: Barb

    • No report


  • New Business: Don

    • Masters and grand Masters need lunches:

      • Need volunteers

      • Don to email members and hold meeting. Goal is a variety of volunteers.

    • Ice Making:

      • Schedule has been sent out

      • Ice painting scheduled for Oct 6 , 2018

    • Opening Banquet:

      • October 13, 2018

      • Paul to post on home page

      • Don to put president’s welcome message on home page

      • Teams to be presented at banquet (committee to make teams will meet between Oct 1-12)

    • Ontario Curling Association:

      • Discussion to join

      • $1300 for membership

      • Benefits: variety of clinics (1 free for club), access to curling webinars, support to clubs (i.e., discounts on insurance, equipment, automatic member of Canada Curling, borrow money at low interest rate, etc.)

      • Visit OCA website and decide at next meeting

    • Dishwasher:

      • Don has found a used Hobart dishwasher for $1495, and will go see it

    • Insurance:

      • Discussion about clubs insurance policy and coverage amounts

      • Alan to contact insurance company to discuss types of insurance and costs (i.e., coverage for boilers and machinery)

Next meeting: October 23, 2018 at 7 pm. Typically, 3 rd Tuesday of the month (not Dec and Jan) until March 2019.

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