Baysville Curling Club Board Meeting February 25, 2020

Baysville Curling Club Board Meeting

Baysville Curling Club – Meeting Minutes for February 25, 2020

Present: Sylvain Desjeans, Lili Davis-Burchat, Don Evans, Cathy Hoare, Dianne Jones, Pam & Al Bowen
Regrets: Gerry McCall, Keith Southey, Carol & Terry Kouyoumjian

  1. Adoption of January 21, 2020 meeting minutes

    • Al moved that minutes be accepted and Lili seconded

  2. Treasurer update - Lili

    • Report reviewed. Bank balance $17,500

    • Big bills still to be paid -  ie Property taxes, Ice brine, utilities,

    • Action: Investigate cost for propane from different suppliers. Lake of Bays Association (LOBA) members use Grant propane at $.51 per litre. Sylvain prime

    • Action: Post instructions around heaters regarding proper use to help reduce cost of propane. Don prime

    • Action: Clarify the $’s LOB township requires (if any) and why on a yearly basis for the new coolant process that is required in 5-6 years. Prime Sylvain

    • Decision required: We have spent $600 for chips to-date. Consider selling chips vs providing for free

    • Action: Have the skips turn the heaters off when the game is done and create a checklist to post by the door listing the actions to take when you are the last person leaving the building. This will also save $’s. Prime Sylvain and Don (checklist)

    • Stripe contract – open item

    • Create an expense form – open item

      • Action: Dianne to email Lili a sample form

  3. Membership report - Pamela

    • 91 members

      • 12 of which are social

      • Action: Pam will create a bar graph to display the membership increase at the yearly annual meeting

  4. League reports - Cathy

    • Women’s league doing well. Pot luck scheduled for March 10.

  5. Bonspiels and club fun activities

    • Battle of the Sexes and Scotch Nosing very successful. Members looking forward to these events next year. Action: Treasurer should work with event planner to set ticket costs to ensure we cover our costs

    • Skills completion tentatively scheduled for March 3. Women’s sleepover on March 21

    • Timbermart short by one team. Don looking for 12th team

    • Don recommended that we change the name of Hap and Alice to something that recognizes Elaine Arbuckle’s contribution to the tournament every year. Plus purchase a trophy

      • Action: Board approved. Don will check with Elaine Arbuckle
        §  Will consider others (including Lake of Bays Brewery) if Elaine not interested – open item

  6. Health and Safety- Carol

    • First aid classes and venues – open

      • The goal is to have someone with a First Aid Certificate on every curling league & they can serve as League Convenors to support in communication of Safety during Club Events and bring back concerns to the board.

      • Consider the potential that Board members could play this role

    • Signing of concussion policy – open

    • Need to investigate liability regarding renters. Do we need to be here when a renter is on site? Do we need an agreement? Does the agreement need a waiver? Do we need to mandate helmets? Should we request a deposit?

      • Action: Ontario curling may be able to help us. Sylvain to contact them

  7. Maintenance- Terry

    • Action: Install a motion detector light in the basement.

    • Action: Spring on the door completed but the door needs to be adjusted so that it closes properly. New door knob may be required

  8. Capital Projects- Sylvain, Alan, Terry

    • Action: Quote for the upstairs ceiling replacement is being created by an external vendor. That work along with the club painting is the only work that will be completed this spring, after the year end banquet. Prime Sylvain and Al

    • Permits for door replacement – open

    • Action: Schedule of activities under development. Once completed it will be presented to the Board. Targeting March meeting

      • Action: Covering walls in the ice area estimate $80K. Need to consider grants for this project. Sylvain to investigate Trillium and OCA grants. Open item

    • Decision: Al suggested we put aside money to begin building a capital fund. Board concurred. Amount to be determined in June, once we have a final year end bank balance. Open item

  9. Advertising- Don

    • Fowler advertising lost – closed

    • Action: Remove Landscapes advertising. Don Prime

  10. Rentals- Keith

    • No update

    • Shriners here on Saturday

      • 10 teams for mini bonspiel

      • Don will be onsite to assist. Lili and Michael are available to assist if required

  11. Bar- Gerry

    • No update

    • Al has put copies of smart serve certificates in a binder.

      • Decision: Certificates must be in the binder in order to work in the bar

  12. Kitchen- Alan

    • Al has put copies of food handler certificates in a binder

    • Action: Pamela to order 17 table cloths. Open item until May

  13. Ice maintenance- Don

    • No update

    • Action: Don to schedule ice maintenance visit from Curl-On for early next season

  14. New Business

    • Decision: Purchase a Square and the associated til. Sylvain prime

    • Next year is 150 birthday of Baysville. Let’s consider how we can celebrate - Open

    • Consider asking neighbouring clubs to join together and have Curl-On to provide skills training

    • Decision: Return to combining banquet and AGM dates. April 4, 2020

    • Suggest that the Bocce ball members become BCC members. Prime Sylvain to speak with Barb Bodnar

    • Dianne will create a monthly newsletter starting next year

Next meeting March 31

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