Baysville Curling Club Board Meeting January 21, 2020
Baysville Curling Club Board Meeting
Baysville Curling Club – Meeting Minutes for January 21, 2020
Present: Sylvain Desjeans, Carol & Terry Kouyoumjian, Lili Davis-Burchat, Don Evans, Cathy Hoare, Dianne Jones, Pam & Al Bowen
Regrets: Gerry McCall, Keith Southey
1) Adoption of December 17, 2019 meeting minutes
· Al moved that minutes be accepted and Lili seconded
2) Treasurer update - Lili
· Report reviewed. Bank balance $21,400.00 not including Hap and Alice revenue, etc.
· New report includes a breakdown of utilities
· Don provided details around revenue and expenses for Hap & Alice
· Action: Lili to provide a summary of net revenue next meeting
· Stripe contract – open item
· Create an expense form – open item
· Identify who will need the combination for the safe – open item
o Currently, Sylvain, Lili and Pamela have it
3) Membership report - Pamela
· No update
4) League reports - Cathy
· Curling strategy and sweeping training to be planned by Michael and Keith Summers for the ladies Tuesday afternoon league
5) Bonspiels and club fun activities
· Hap & Alice very successful
· Don recommended that we change the name of Hap and Alice to something that recognizes Elaine Arbuckle’s contribution to the tournament every year. Plus purchase a trophy
o Action: Board approved. Don will check with Elaine Arbuckle
§ Will consider others (including Lake of Bays Brewery) if Elaine not interested
6) Health and Safety- Carol
· First aid classes and venues – open
· Signing of concussion policy – open
· Need to investigate liability regarding renters. Do we need to be here when a renter is on site? Do we need an agreement? Does the agreement need a waiver? Do we need to mandate helmets? Should we request a deposit?
o Action: Ontario curling may be able to help us. Sylvain to contact them
7) Maintenance- Terry
· Timers have been added to heaters
· Spring on the door – open
· Furnace maintenance completed
· Regular maintenance should be completed on stoves. Keep green stoves.
o Decision: Add new stove and kitchen cupboards to capital projects.
8) Capital Projects- Sylvain, Alan, Terry
· Permits for door replacement – open
· Action: Schedule of activities under development. Once completed it will be presented to the Board. Targeting March meeting
o Renovations expected to take 2 months
o Interior renovation estimate $5K - $6K
o Action: Covering walls in the ice area estimate $80K. Need to consider grants for this project. Sylvain to investigate Trillium and OCA grants
· Don, Lili and Pamela attending Lake of Bays municipality meeting on Feb 3 on the topic of replacing Freon at the arena/curling club
· Decision: Al suggested we put aside money to begin building a capital fund. Board concurred. Amount to be determined in June, once we have a final year end bank balance
9) Advertising- Don
· Fowler advertising - open
10) Rentals- Keith
· No update
11) Bar- Gerry
· No update
· Action: Al to work with Gerry to get copies of smart serve certificates and place in a binder
12) Kitchen- Alan
· Masters and Grandmaster and all bonspiels catering planned
· Action: Al to get a copy of each Ontario Food Handler Training Certificates and place in a binder
· Action: Pamela to order 17 table cloths
13) Ice maintenance- Don
· Nut broke off the scraper. Temporary fix has been completed. Don will look after getting it welded back on
· Rocks were textured last week
14) New Business
· Decision: Club will volunteer to distribute drinks for the Triathlon again this year. July 5
· Decision + Action: Purchase a Tablet/Ipad and a Square. Sylvain prime
· Next year is 150 birthday of Baysville. Let’s consider how we can celebrate
Next meeting February 25