Baysville Curling Club Board Meeting November 30, 2021

Baysville Curling Club Board Meeting

Baysville Curling Club – Meeting Minutes for November 30, 2021

Attendees: Lili Davis-Burchat, Pam Bowen, Sylvain Desjardins, Cathy Hoare, Terry & Carol Kouvoumjian, Dianne Jones, Don Evans, Keith Southy, Ed Mathany, Suzanne David

Liquor License
The following motion was presented by Don Evans:

I move to provide clarification on behalf of our application to the AGCO in support of our liquor license (#70500) renewal and that the following individuals' status as directors or officers has changed with regards to the Board of Directors of the Baysville Curling Club and that….

  • William Prueter-retired from the board in 2018

  • Janet Prueter-retired from the board in 2019

  • Paul Russell-retired from the board in 2018

  • Patrick Van Gettenbeek-retired from the board in 2018

  • Vicky Horvath-retired from the board in 2019

are no longer members of the Baysville Curling Club Board of Directors, and that

  • Pamela Bowen who is currently a Director of the Board, does not have any involvement with the application towards our Liquor License.

And that the current Board of Directors are as follows:

  • Sylvain Desjardins, President

  • Lili Davis-Burchat, Treasurer

  • Dianne Jones - Secretary

  • Directors at Large

    • Pamela Bowen - Membership

    • Cathy Hoare, - Women’s League

    • Terry Kouvoumjian - Building Maintenance

    • Carol Kouvoumjian - Health & Safety

    • Don Evans - Ice Maintenance

    • Keith Southy - Rentals

    • Ed Mathany - Bar

    • Suzanne David - Community Outreach

Lili seconded. Motion passed.

H&S update

  1. Carol spoke with Renee who is the local Health and Safety inspector two weeks ago given the increasing Covid numbers. Renee reinforced the need to continue to be vigilant in our protocols.

    • Rene sent Carol a Covid 19 plan template that Carol and Pamela will review

    • Action: Sylvain and Carol will send out a communication regarding reinforcement of our protocols

  2. Carol motioned that we suspend inter-club play and that we recommend that members wear masks while curling except when throwing or sweeping. Pamela seconded. Motion passed

  3. We will trial keeping fans going and open the outside doors while curling.

    • Don and Terry will monitor the effects on the ice and the propane heaters

    • Terry and Don will discuss and develop an implementation plan

Bar update including Square card reader implementation status

  1. Results of Survey of members to obtain input on products to carry. ∙ Summarized & reviewed input with bar volunteers

    • Added additional low alcoholic and non-alcoholic products ∙ Wide variety of suggestions regarding wine

    • Suzanne David has offered to host wine tasting – post COVID

  2. Request authority to sell remaining inventory of “in house” wine ∙ full bottles to members.

    • propose $5.00 per bottle or $50.00 per case of 12

  3. Renewing Liquor License – expires Nov. 30th

    • Application sent in on Nov. 2nd with payment

    • Response from AGCO for additional information on Nov. 22nd. ∙ Remaining unclarified issues to be addressed by summary motion to be submitted by Don at tonight’s meeting.

  4. Formal Tip Jar set up

    • Proceeds towards new dehumidifier for club

  5. Bar coverage for January & February – Ed in Florida

    • Weekly cleaning of bar – Suzanne Villeneuve & Cathy Vanclieaf ∙

    • Management of empties – Linda Lacroix

    • Ordering of Beer Store products – Don Evans

    • Ordering of LCBO products – Jim Rotz

    • Ordering of Grocery products – Suzanne, Cathy & Linda ∙ Separate product inventory sheets being finalized

    • Ed to manage bar tenders for league coverage, rentals & bonspiels

    • Interclub bonspiel - February 12

    • Open issue - need to identify key resource for Square support

Transition from Cash Sales to Card Payment

  1. Proposed Implementation Plan

    • Set up account with Square Canada - complete

    • Order hardware – Square stand obtained - iPad due w/o Dec. 9th ∙ Install hardware – utilizing Ed’s iPad for testing

    • Bank Account verification process (4 days)

      • initially verified – 3 beta tests transfers successful

      • 4th beta test – notice received account not verified

      • resubmitted verification request on Nov.27th

      • Beta test of hardware and software v. bank verification concern

      • one other glitch identified – further testing tomorro

      • Develop instructions for Bar Servers – in process

      • Roll out to all members (target Dec. 1) – delayed to w/o 5th ∙ Go cashless with start of second draw in January – still the plan

      • Lili stated that no money has been received in our bank account. Ed will follow-up

    • Olivia and Sylvain can assist with Square while Ed is away

Fundraising update

  1. Logo’d wear

    • Sold 30 garments
      Bought two gifts for our donors
      4 samples didn’t sell. We will have them logo’d and sell
      Will break even if we don't sell the samples

  2. Music night planned for next year.

Fall election

  1. Date TBD

Santa parade and Xmas light decorating

  1. We will participate

Open House

  1. Defer to next meeting

PayPal

  1. Defer to next meeting

ONCA compliance

  1. Defer to next meeting

Date next meeting Jan 11, 2022

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