Baysville Curling Club Board Meeting November 2, 2021

Baysville Curling Club Board Meeting

Baysville Curling Club – Meeting Minutes for November 2, 2021

Attendees: Lili Davis-Burchat, Pam Bowen, Sylvain Desjardins, Cathy Hoare, Terry & Carol Kouvoumjian, Dianne Jones, Don Evans, Keith Southy, Ed Mathany Regrets: Barb Bodner, Suzanne David

Financial update

  1. $20K currently in our account. Does not include $14K from CurlOn trust fund. Plus advertising dollars are still to come. $3K for Brine still needs to be paid.

Dehumidifier issue

  1. 40 years old and is not working. Cost to replace is $50K.

  2. Rental unit didn't work, so we returned it

  3. Action Sylvain investigating grants. Also speaking with Bob Lacrois and LOB Mayor for ideas to raise funds

  4. Huntsville installed a new dehumidifier a few years ago and Don is speaking with them regarding their unit.

  5. Action: Terry got a quote from Dale Tebby for $45K for the same unit as Huntsville. Terry looking for additional quotes for an uninstalled unit.

Debrief and suggestions regarding impacts of new curling flow

  1. Skips would like to sweep once stone comes close to the house. Skip must call off the sweeper and people need to stay 3 meters apart

  2. Huntsville is playing with two sweepers

  3. Bracebridge allowing two sweepers with masks

  4. Barrie is using two sweepers with no masks

  5. Dianne motioned to allow Skips to sweep and Pamela seconded. Motion passed.

  6. Note & Action: We need to notify members! After the meeting, Carol offered to create an email that Sylvain can send to members

Corsi-Rosenthal filters

  1. Merv 13 filters can be added to the new dehumidifier. Will investigate as we pursue getting a new dehumidifier

Fall election

  1. Alan Bowen has stepped down as Vice President

    • A few people have approached Sylvain and Don who are interested in the VP position

  2. Will hold the vote via email

  3. Sylvain, Lili and Dianne will be running for their current positions

  4. Election will most likely be held the first week of December

  5. Keith and Pam will step down next year

    • We will try to find a replacement for Pam so that she can train them during the creation of the winter draw

  6. Ed suggested we send a communication asking for volunteers

  7. Action: Sylvain to send an email to the membership

New Community Outreach Director at Large

  1. Suzanne David has assumed the Community Outreach Director at Large

  2. Will manage external and marketing communications

  3. She was not able to attend today however she will attend meetings going forward

Fees for Spares, Jitney and Practice First

  1. Action: We are short 4 people for Wednesday evening curling. Pamela to send out an email asking for more members to sign up

  2. Pamela motioned that Practice First and Jitney members be able to spare a few times and Sylvain seconded. Motion passed.

Bonspiels

  1. Don receiving calls from non-members regarding Royal LePage and TimberMart. Cathy has also received calls about the women bonspiels

    • Calls are from curlers in other leagues and are double vaccinated

  2. Policy for one sweeper will have to be revisited for bonspiels

  3. We can host using potluck meals as long as we follow guidelines

  4. Getting volunteers to help with hosting could be an issue

  5. Kelly Priest is good at organizing events

  6. Action: Sylvain will send out a Save The Date email for the bonspiels and include the fact that we will be looking for curlers and volunteers

  7. Action: Cathy will look after women's bonspiels and associated communications

  8. Will consider organizing an internal bonspiel

Santa parade - Front line workers theme

  1. Decision made to participate

  2. Action: Sylvain will contact Peter and Lori

  3. We will also decorate building to support the community “light up” event

Bar Update (see attachment 1)

  1. Ed will sell off homemade wine that was left over from previous years

  2. Ed has re-engaged LOB brewery

  3. Chips and popcorn are now available

  4. Suzanne offered to host wine tasting

  5. Square will be ready to use in the new year

    • Will test with a few members and a few purchases in December

Internet and CurlOn tablet

  1. Action: Bell technician coming Nov 4. Will need to have someone onsite. Lili, Sylvain and Terry volunteered to take shifts

  2. Code from CurlOn is required for the new tablet but not everyone received the email.

    • Action: Sylvain will send out another communication regarding the tablet and the contact tracing App. He will ask people to contact him if they have not received the email with their QR code from CurlOn

Centralizing member communication

  1. Most communications should come from President but some will go out from other Board members. When sending out a communication, the members should be BCC’d

Fundraising Update

  1. Sales are going well

  2. Clothing sign needs to updated to include all sizes available

PayPal

  1. Deferred to next meeting

ONCA compliance

  1. Deferred to next meeting

Action: Dianne to add Open House to next meeting agenda Next meeting Nov 30th @ 7:00 pm.

Bar Service Update

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