Baysville Curling Club Board Meeting December 17, 2019
Baysville Curling Club Board Meeting
Baysville Curling Club
Minutes for December 17, 2019, 7pm
Present: Sylvain Desjeans, Carol & Terry Kouyoumjian, Don Evans, Cathy Hoare, Keith Southey, Lili Davis-Burchat, Pamela & Alan Bowen
Regrets: Dianne Jones, Gerry McCall
1) Adoption of November, 19 2019 meeting minutes—minutes were adopted and will be posted on the website
2) Treasurer update- Lili
—just under $26,100 in the bank
—Detailed report sent to board members attached
Breakdown of utilities has been requested for future detailed report
Request for contracts with Paypal and Stripe
Lili to call our customer service at TD to review charges on e-transfer
Lili to create an expense form
Request to better understand approval of expenses and be in the loop
What are the limits for spending which need to be define in our bylaw
Items and events needs to be clarified and budgeted before approval
Need to understand and identify who will have the combination to the safe
Pamela got a the combination to the safe from the company and also the key
3) Membership report- Pamela
2nd Draw
—Quite a number are not curling in the second draw
A few new members and continuing members
Teams were finalized Dec 16 with the assumption of the time
Some social members now want to become active players
We adopt that a social member can become an active player without financial penalty Put example (submitted by Pamela and seconded by Lili)
4) League reports - Cathy
—2 more draws in the new year
1 team will be sent to the Perry Sound/Muskoka
A request of $25 was requested and approved for the PS/M bonspiel
5) Bonspiels
—Hap & Alice: January 18th, 2020, 8 teams are registered
—TimBR Mart : March 6 & 7, 2020, 12 teams, registration is now open
Other events are to be budgeted, Lili to follow up with Lorie
Don to verify Bonspiel registration online
Don to manage the bonspiel prizes and food
6) Health and Safety- Carol
Helmets are to be put downstairs, Keith to assess position
Carol to look for first aid classes and suggest venues and cost
Another message to go out from Carol about signing the concussion policy
7) Maintenance- Terry
Terry to put timer for the blowers on the ice
Terry to put a spring on the door downstairs
Sargent to be back to check furnace on Jan 3rd
Terry bought a new ladder
Lane is ready to help for capital projects and will work with Terry
Terry to investigate and present proposal for more electrical outlet
Terry to check and review all ovens for what needs to be done
8) Capital Projects- Sylvain, Alan, Terry
Alan to check with Peter about design and permits
Alan to review schedule with Peter
Need to review purchase of ovens
9) Advertising- Don
Need to pick up Sublime Printing check
Need to talk with Fowler (Nicole Goneau)
Wine Excellence to be picked up Dec 18th
10) Rentals- Keith
7 more in the books since our last meeting
11) Bar- Gerry not here tonight
12) Kitchen- Alan
Having more people that can manage the kitchen will relieve stress on organization around kitchen duty
Alan to pick up some kind of gift for Lou
13) Ice maintenance- Don
Swap the blade on the scrapper
Ice will be flooded after Friday (Don and Alan)
Perhaps texturing the rocks after we see what it does once we start the second draw
14) New Business
Next meeting is January 21st at 7 pm
Meeting was adjourned at 9:56 pm
Respectfully submitted,
Sylvain Desjeans