Baysville Curling Club Board Meeting October 22, 2019
Baysville Curling Club Board Meeting
October 22, 2019
Present: Sylvain Desjeans, Carol & Terry Kouyoumjian, Lili Davis-Burchat, Keith Southey, Don Evans, Cathy Hoare, Dianne Jones, Pam & Al Bowen
Regrets: Gerry McCall,
1. Keith update
a. Action: Keith will order 8 helmets for the club and purchase cotton hair nets (without holes)
i. 2 small, 4 medium and 2 large
b. Action: Carol will email the members offering the discounted helmets from Goldline before the end of October
i. Will include a strong recommendation from the club for members to wear a helmet
2. Don Update
a. Don still needs help on Friday afternoon for cutting/scraping
i. Terry and Sylvain will take it on
b. Honing stone and scraper are much sharper this year
3. Carol update
a. Nothing to report
b. Don reported that we had a fall last night. Lane was walking down the stairs without the gripper. He had a soft fall.
i. No accident report was completed
ii. Don will complete an accident report
c. Going forward an accident report will be completed and left in the file folder that is locked in the bar
d. Strip will be added to the stairs – Terry will prime
4. Terry update – attach Al’s updated list which will be split into regular maintenance vs capital expenditures and what requires a quote and an potential emergency list
a. A maintenance list was provided and the Board members added to the list. (see 2 attached documents for final list)
5. Pamela update
a. 90 members includes:
i. 21 social members
ii. 12 new members
iii. 18 first draw members
b. All leagues filled
6. Lily update
a. $33K in bank
b. Not always receiving receipts which is an issue
c. Pictures of bills are accepted
d. Lily and Sylvain will create a budget and then the Board decides what work will be done this year and plan for future years
7. Don update
a. Jiffy Lube is a new sponsor
b. Remind members to mention they saw their ads or are a curling member
c. Ask sponsors if they would like their website linked to ours. Once completed, we will send them a link to our website.
8. Misc items
a. Action: Replace the no smoking signs with signs that indicate no smoking and no vaping. Pamela will research and purchase
b. Action: Purchase an outdoor ash tray. Don will purchase
c. Action: Sylvain to add a function to the website that allows members to email all spares at once when looking for one.
d. Action: Website needs some tweaking. Pam and Al will create a list and work with Hannah directly
e. Action: Carpets are being cleaned on Nov 6.
f. Action: Pamela received a suggestion to have more social events. Pamela will ask the to make a list of their suggestions and the Board will consider them
g. Action: Include the Christmas parade, the bonspiels and the practice first programs in the member communications. Sylvain prime
9. In-progress items from previous minutes
a. Lily requires categories for reports/information needed from quickbooks.
i. Will meet with Sylvian to make decision
b. Terry to purchase the following items:
i. Unit heater burners – on order
ii. Needs a new ladder
c. Hang a sign at the door to the ice regarding the fact that helmets and double grippers are recommended for curlers. Don prime
d. Club will purchase internet service through Cottage County Internet. Sylvian prime
Next meeting: November 19, 2019