Baysville Curling Club Board Meeting January 24, 2023

BCBC Board Meeting, January 24, 2023

Attendees: Dianne Jones, Ed Mathany, Bill Rowlands, Anna Landry, Joan Beaudry, Jim Rotz, Cathy Hoare
Regrets: Dana Pearson, Suzanne David

Financial Update

  • Joan reviewed the financials. Very positive

    • She estimates that our cash flow (after paying back the LOB loan) will be $17K by the end of March - (Attachments 1 & 2)

$1,000 Budget propane refund

  • Overpayment made in 2020

  • Board reviewed some ideas of how we can spend this windfall

    • Action: Jim will research cost of two stoves

    • Action: Ed will ask Dana to inspect the dishwasher and decide if he can fix or we need to call Hobart to service

    • Action: A community member has volunteered to make a bench for the men's locker room. Tom Priest has donated some cedar. Joan will pursue to find out their budget needs

    • Vacuum purchase will be postponed until our Strategic planning meeting when we create a list of overall spending/capital needs

Membership update - (Attachments 3 & 4)

  • Membership is consistent over the last few years

  • 2nd draw membership should be opened earlier and closed before xmas based on our experience this year when we closed Dec 31 which didn’t leave a lot of time to create teams

  • Next season consider

    • Offering another afternoon league next season

    • Using first names only for name tags

Green and Inclusive Community Buildings Program

  • Defer to February meeting

  • The arena may be able to provide us with power.

    • We may want to consider inviting Scott to a meeting when we discuss this issue

LOB Draft Recreation strat plan

  • LOB requesting comments by Jan 31

  • This is a great opportunity to highlight that they could be including private clubs as part of LOB offerings. (Tennis, sailing, Bocce, Curling, PickleBall, etc)

  • Action: Bill will create a few paragraphs that Jim will submit on behalf of our club. Our input will also be sent directly to Stephen and Brian Brown (CAO) who we are working with at LOB township

LOB Business Development meeting and Website Concept - (Attachment 5)

  • Goal is to get LOB township to support BCBC similar to the Gravenhurst model.

    • Gravenhurst township supports curling because if helps to create the concept of an active community with activities

    • We would like BCBC listed in the LOB website directly below library and skating

  • Action: Jim continues to meet with LOB township

Gravenhurst L2C program (Attachment 5)

  • Gravenhurst program runs for an entire draw

  • Key driver of increasing their membership

  • Works best when new member is referred by a current member (refer a friend program)

  • Will be discussed further during our strategic planning session in April

Smoke alarm and Safe donation from First Alert (Attachment 5)

  • Smoke alarms

    • Great opportunity to raise our profile

    • Will be discussed during our Strategic planning session

    • May 24 event could be effective as people open their cottages

    • Action: Jim will meet with Gary Manahan to discuss the opportunity

  • Safes

    • Can be available for bonspiels and surf and turf

    • Acton: Consider selling to members. Jim will recommend a price

  • Letter of thanks has been sent to First Alert

  • We will acknowledge First Alert in any and all media associated with the distribution of the donated equipment

Fire extinguishers are out of date.

  • Action: Anna and Bill will follow-up. Jim may be able to get new fire extinguishers at a reasonable cost

Kitchen - Food allergies

  • Peanut allergy was acknowledged on a recent bonspiel registration but the info was not passed along to the kitchen staff. There was food served with peanuts and was not identified

  • Dean is monitoring the TimberMart registrations

  • If someone identifies they have an allergy, we will state that we will have options available for them but we can’t guarantee that there won’t be an allergen in the club

  • Consider posting a sign

  • Consider an alert be triggered if an allergy is triggered

  • We may want to benchmark this issue with other clubs

Practice First & Learn To Curl update

  • 7 people took LTC

    • 4 became Jitney members after their session

  • Al Bowen will not be leading PF sessions due to a medical condition.

  • First PF session will be January 28 due to bonspiels in early January

Surf and Turf update

  • June 24

  • Financial model - split between Curling club and Riverfront group is under review by Wayne and Cathy

  • Considering DIY Lobsters at the same time

  • 2 lobster pots required.

    • Dianne made a motion virtually on January 11, 2023 to approve $600 for 2 lobster pots and burners. Ed seconded. Vote was unanimous. Motion passed

    • Pots weren’t purchased because the sale ended. Dale will continue to look for a sale

  • Key committee roles have been confirmed

  • Meeting first Wednesday of every month

  • Action: Board would like to receive committee minutes monthly

Fundraising Update

  • To date since September we have raised approximately $2400.

  • The upcoming fundraisers are Bingo, Super Bowl Pool, Paint and Sip, Trivia, Charcuterie raffle, and possibly another music night in May.

  • Optimistically and conservatively each of those averages $300. That would be about $1400-1500 not including Music night. Our last music night brought in about $1100. So if that is again the case our after Christmas total could be about another $2500.

Dinner Theater opportunity

  • Dianne and Elaine are meeting with DOT promotions tomorrow regarding a potential summer performance

  • $75/ticket. They get $40, we get $35 minus dinner expenses. $10 profit x 50 people = $500 x 2 performances = $1,000

  • Need to find out what kind of commitment they need from us (ie deposit)

  • Action: Ahne and Phil can also deliver a performance for us and can provide in spring and fall vs summer. Joan will ask Ahne to present their proposal at the next Board meeting

Miscellaneous

  • Club banner (we use during parades, etc) needs to be changed to include Bocce. Defer to Strategic planning meeting

  • Consider changing the club name to Lake of Bays Curling Club. Defer to Strategic Planning meeting

  • Big thank you to Cathy for the FIRST women’s competitive bonspiel which was a great success

  • Add Bocce pricing on April agenda

  • Bill to summarize the number of fall incidents and the results (while respecting privacy) at the end of the season

Deferred items

  • Green and inclusive communities - February 21

  • Phil and Ahn theater proposal - February 21

  • Formal bonspiel report from Andre (Hap and Alice) and Cathy (Living the Dream) - February 21

  • Potential Horseshoe league - March 28

  • Formal TimberMart bonspiel report from Dean - March 28 meeting

  • Marketing video - Strategic Planning session in April

  • Potential legal name change and email address changes - Strategic Planning in April

  • TD Bank credit card and debit. Consider moving to a local credit union

  • PayPal

  • ONCA

  • BCBC Non-Board Positions Roles and Responsibilities

    • Bonspiel Leader, Internal Communications, Fundraising Chair, Sponsorship Chair, Ice Team Leader, Mens league?

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