Baysville Curling Club Board Meeting February 21, 2023

BCBC Board Meeting, February 21, 2023

Attendees: Dianne Jones, Ed Mathany, Bill Rowlands, Anna Landry, Joan Beaudry, Cathy Hoare, Suzanne David
Regrets: Dana Pearson, Jim Rotz

Financial update - Attachment 1

  • Financials are very positive.

    • Will continue to monitor if/when we can repay the LOB loan

      • Currently only costing us $45/month in interest

  • Action: Dianne to send Barb Finlayson an email regarding what Home Depot is doing with their damaged inventory from the fire. We are hoping to purchase some inventory (such as a stove) at a deep discount

Green and inclusive communities - Attachment 2 & 3

  • We have just received confirmation of a file number from our application that was submitted in 2022

  • We will wait to see if we receive any money before making a decision to proceed

Dehumidifier

  • Some concerns have been raised about the operation of the dehumidifier.

  • Action: Ed will contact Dana regarding having the company return to check the machines operation

March 11 Funspiel

  • Alan and Michael are planning the day

Ice out plan plus league end dates

  • Leagues will be finished by March 10. Several league schedules went past March 10 in error

    • Cathy has notified the ladies that the schedule was incorrect and the last game on the schedule has been canceled

    • Action: Anna will email the Friday night league members notifying them of the cancellation of the last game on the schedule

  • Action: Ed will contact the ice making team to create a plan for taking the ice out

Closing banquet format and agenda items

  • Agenda items

    • Financials, including the loan status

    • Membership report including the number of new members

    • Update on strategic plan including survey completion

    • Need for S&T volunteers

    • Thank volunteers

  • Action: Celebrate successes of the year/year in review. Anna to begin creating

    • Dianne to ask Ahne to create a powerpoint

    • Display on the TV

    • Include:

      • Scroll names of league winning teams

      • Practice First and LTC highlights

      • Bonspiels and fundraising events

      • Corporate Sponsorship and Facility rental yr/yr revenue increase

      • Pictures

      • Recognize volunteers

  • No prizes for the winning teams

  • Pot luck format

Fundraising update

  • Fundraising profits:

    • Bingo: $300 profit plus bar profit ($90)--$390

    • Paint and Sip: $450 plus bar profit (?)

    • Super Bowl Pool: $110

  • Upcoming events

    • Trivia night - Feb 28

    • Bingo - March 30

    • Dinner Theatre - April 29 & potentially Oct

  • Charcuterie Board draw

  • Potential Dinner Cruise draw

  • Suggestion for a Kentucky Derby event was decided against

  • Music night on hold

S&T update

  • We will borrow the Lions Club BBQ as a second BBQ

  • Financial model hasn't been finalized

  • Still considering DIY lobsters

  • Huntsville CC wants to learn from us.

  • Price has not been set. We are awaiting beef pricing from a variety of suppliers.

    • $9.99 from Toronto Danforth butcher

  • Working on getting volunteers

Strategic planning session - May 4

  • Agenda

    • Validate Mission Statement

    • Capital spending

      • Grant application priorities

    • Name of the organization

    • Organizational structure.

    • Increasing membership

      • Onboarding new members

      • LTC

    • Marketing video

    • Practice First

    • Volunteering strategy

  • Need to define what we want to be

  • Ed asked us to think about what are we hoping to have at the end of our Strategic

Planning session

  • Action: Ed and Dianne will create a draft agenda

Upcoming communications

  • Upcoming fundraisers

  • Closing banquet and AGM will be highlighted in the monthly newsletter

  • Action: Send a formal email two weeks prior to the AGM inviting members to the AGM - Dianne

Next meeting

  • March 28

Deferred items

  • Potential Horseshoe league - March 28

  • TD Bank credit card and debit. Consider moving to a local credit union

  • PayPal

  • ONCA

  • BCBC Non-Board Positions Roles and Responsibilities

    • Bonspiel Leader, Internal Communications, Fundraising Chair, Sponsorship Chair, Ice Team Leader, Mens league?

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