Executive Meeting March 19, 2018

Present: Don Evans (chair), Barb Finlayson, Paul Russell, Pamela Bowen, Janet & Bill Prueter, Suzanne Villeneuve, Keith Southey, Terry Kouyoumjian, Gerry McCall, Vicky Horvath (minutes)

Regrets: Pat VanGeytenbeek, Bob Lacroix 

Minutes from February 20, 2018 reviewed and accepted

Treasurer’s report: Paul 

    • Review of profit and loss statement

    • Current bank balance: approximately $25000

    • Taxes are already paid for April 2018

  • New Business:

  • Club Rocks:

    • Discussion re: type of stone to purchase

      • Trefor granite (from Wales) rocks with a blue hone inset, are the current rock of choice. Guaranteed for 25 years. Unanimous vote in support of this option.

    • Discussion re: funding the new rocks

      • Club will pay for the new rocks. Unanimous vote in support of this option. Don will order the new rocks.

  • Annual Meeting and AGM:

    • Saturday April 7. Drink at 5 pm and dinner at 6 pm. Members commit and pay for their Surf & Turf tickets.

    • Discussion of club executive for next year

      • Paul has asked to step down as treasurer, but will continue with website

      • Sylvain has volunteered to be treasurer

      • Lorie Craik will assist Paul with website (not as a board member)

      • Alan Bowen has volunteered to be vice-president

      • Keith Southey has volunteered to take on rental responsibilities for the club

      • Bill and Don will continue with advertising responsibilities

      • Suzanne will step down from the board

      • Cathy H will take on responsibility for the women’s interclub

      • Gerry will take on responsibilities for the bar

      • Bob would like some support with draw master and bonspiel responsibilities. Don to ask at AGM for volunteers.

    • Health and Safety at the club:

      • Review of Huntsville CC safety policies

      • Sub-committee to look at developing a package for opening banquet 2018: Pamela, Bill, Gerry, Don, Keith and Cathy H.

      • Signage for inside club and outside club discussed

      • Accessibility of side door discussed

    • Kitchen:

      • Responsibility that often gets overlooked

      • Special meeting to discuss kitchen issues. Don will coordinate that meeting.

        • Who does what? How often?

        • How to make kitchen responsibilities more streamlined

    • Club recognition awards:

      • Bernie presented ideas

      • Suggested a past presidents board

      • Board approved and will work on it for opening banquet in Oct 2018

    • Phone / internet / satellite connection:

      • Someone with a Rogers’s cell phone can access club phone for $20 per month. Piggybacks onto existing account.

      • Internet – no need

      • Satellite. Pamela will try her receiver with the club TV.

    • Season end reflections:

      • More recognition for the ice management team

      • For next year, better organization of registration (for bonspiels) using website

      • Wine tasting group to be organized prior to next wine making

    • Reduction of plastic cup use:

      • We have considered and will reduce use of plastic cups

    • Ice Manuals:

      • Maintenance manuals for ice making, maintenance, etc., have been put on website (currently hidden).

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