Executive Meeting August 22, 2017

Present: Don Evans (chair), Pamela Bowen, Paul Russell, Janet & Bill Preuter, Suzanne Villeneuve, Keith Southey, Gerry McCall, Vicky Horvath (minutes)

Regrets: Pat VanGeytenbeek, Bob Lacroix, Barb & Al Finlayson, Terry Kouyoumjian, Barb Armour

Minutes from March 23, 2017 reviewed and accepted

Treasurer’s report: Paul Russell

    • Preliminary budget based on last year.

    • Surf & Turf increase of about $2000 from previous year

    • Current bank balance $26332.05

    • Membership and advertisement still to come

    • Need to brainstorm and estimate costs of necessary repairs

Maintenance:

    • Entry roof has been replaced, along with eave and soffit boards of trim. Interior entry ceiling still needs to be painted. Carpet at inside entry still needs to be replaced. 8 x 10 indoor / outdoor carpet to be purchased for approx. $100. Approved by board.

    • Entry signage to be discussed at next meeting.

    • Additional roofing needs to be replaced, which is leaking onto the stairs to the ice. Approved by board.

    • Pay it Forward Group in this summer to paint exterior wall at entrance, entrance door, railings, doors to washrooms. Don, Jan and Suzanne completed painting signage and touch ups.

Rentals:

    • 1 rental this summer for a memorial service. We supplied the bar.

Membership and Important Dates:

    • As much as possible, membership should be done online on the new website, includes welcome letter, events letter and membership forms

    • Pamela to send out email reminder with instructions of how to register online

    • Financial payment to be done separately and sent to Paul Russell

    • Brochures to be edited and printed and put around town at library, post office, etc.

    • Membership Application Form:

      • All membership forms due by October 1, 2017

      • Fees:

        • Early bird membership is $255 if paid by September 15, 2017 or $275 if paid after.

        • Snowbird membership early bird $140 by Sept 15, 2017 or $150 if paid after.

        • New membership special $140 for full season.

        • Social membership is $10 plus $10 per game.

      • Welcome letter to be edited and reviewed by Pamela and Don

      • BCC events list

        • Opening Potluck Saturday Oct 14, 2017

        • Curling Training Oct 16-20, 2017

        • Curling Season begins Oct 23, 2017

        • Marie Vanclieaf Nov 25, 2017

        • Grey Cup Party Nov 26, 2017

        • Baysville Santa Claus Parade Dec 10, 2017

        • Hap & Alice MIXED Bonspiel Jan 13, 2018

        • Super Bowl Party Feb 4, 2018

        • Dorset Timbermart Men’s Bonspiel March 2-3, 2018

        • Season Ends March 5-9, 2018

        • General Meeting and Closing Dinner April 7, 2018

      • Advertising: Bill P

        • Workplan meeting including Bill, Paul, Don and Sylvain set for Sept 6 at 10 am.

Women’s League: Janet P

    • Marie Vanclieaf Bonspiel on Nov 25, 2017. Can set up registration on BCC website.

  • New Business:

    • Club needs:

      • Roof approved by board

      • Lights to be completed by Brent Pond and electrician

      • Carpets cleaned annually. Approved by board prior to potluck.

      • Pest control done last year for flies and mice, was very effective. Approved by board.

      • Curling Rocks: Rocks being assessed by Canada Curling Stones. Rocks are pitted and likely beyond repair.

        • Proposal to form a sub committee to look at all the options of what can be done, and decide on which option to go with. Options include: reconditioning our current rocks (based on an eyes-on assessment), purchasing used or reconditioned rocks, purchasing new rocks, trade in value of our current rocks, etc. Members are encouraged to look at the website to gain some additional insight on possible options. www.canadacurlingstone.on.ca

        • Keith will drop rocks at Canada Curling Stone next week for assessment.

        • Don and several others will connect with the contact once the assessment is complete

        • Will bring options to board at next meeting

      • Ice making to be started in September. Members will be contacted directly and schedule to be put on website. Volunteers appreciated.

  • Next meeting: September 19, 2017 at 7 pm. Typically, 3 rd Tuesday of the month (not Dec and Jan) until March 2018.

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