Baysville Curling Club Board Meeting September 5th

BCBC Board Meeting, September 5, 2023

Attendees: Dianne Jones, Ed Mathany, Bill Rowlands, Anna Landry, Joan Beaudry, Jim Rotz, Cathy Hoare

Regrets: Suzanne David, Dana Pearson

Finances

  • There were no questions regarding the financial reports (Attachments 1-3)

  • Joan transferred $25K to a GIC at 4.2%. Comes due in mid November

  • All past and future expenses were aligned with expectations with the exception of the ice painting (see below)

    • Final tax bill $1,215.00

    • Repaid ½ of LOB loan $4,380.00

    • Sharpened ice blades. $767 + HST (CurlOn initiative)

    • Ice water treatment system delivered today (see ice quality below) $2,300

    • Deposit of $2,406 for furnace

    • Volunteer CurlOn training for ice installation and maintenance $440 for 4 people

Opening Meeting Date

  • Changed meeting date from Sat Oct 21 to Fri Oct 13

Ice quality and implementation

  • Ice Quality

    • Water treatment system should arrive today

      • Needs to be in place so the furnace can get installed.

    • Furnace being installed Sept 27 & 28

    • Dean needs a table in the water room. Perhaps repurpose one of the laminated tables in the basement

    • On demand water heater is being considered to improve ice quality. Approx $200

    • Will be purchasing the boot cleaner

  • Implementation plan

    • Ice painting will cost $700-$800. Not in budget.

    • Targeting Oct 1 for ice installation (delayed from end of Aug & then Sept 11)

      • Gives us 18 days to get our ice ready. Will be tight

    • Last day of adding ice sponsorship would be between Oct 3-10

      • Should add this to the planning calendar next year

    • Ed will be sending out a request for volunteers to the members

Increase membership

  • Flyers have gone out

  • Social media needs to be ongoing and regular

League coordinators

  • Anna suggests we have a prime contact for each league

  • Anna will make a list of duties such as; Focal point for communication, H&S form completion if there is an accident, front door key code, weather decision, pebble and nip schedule?, etc.

Bonspiel registrations

  • Cathy to check with Hannah to see what can be done (flag of some kind) when a registrant checks off they have an allergy when registering for a bonspiel

Sponsorships

  • 19 confirmed sponsors. Only 1 decline

  • Jim has created a detailed process for following up on previous sponsors as well as for securing new sponsors (Attachment 4-6)

  • Jim will send out another communication asking for business ideas

Thomas brother’s recognition

  • Board considering a trophy or plaque that they can hang in their garage

  • Dianne to ask Dick if it should be in their name or the Rainbow Fund name

Kitchen & Caterers

  • Trays went missing after having caterers in the kitchen

  • Bill and Cathy will create a Kitchen Rules document that will be emailed to caterers.

Lounge Flooring

  • Lounge floor is in terrible condition.

  • Probably not enough time to replace floor now in time for the first draw

  • Decision made to wait until we receive Trillium grant results and then decide if we will replace the floor

  • Bill will arrange for the carpets to be cleaned

    • $375 was spent last year to clean the carpets

Basement Cleanup

  • Dianne to email Cathy asking her to arrange for final clean-up from S&T such as lobster pots and burners, etc.in preparation for the furnace installation

  • Ed will pull a team together to get the basement cleaned up

Communications

  • Dianne to ask Linda to create a September newsletter

    • Limestone screening donation from Bacher

    • Furnace replacement

    • Ironman revenue

    • Social Media update

    • Strategic Plan update

      • Investment in ice quality, and courses

      • Learn to Curl program

      • Flyer - increase membership

  • Dianne to send out a reminder to register in two weeks. Include the Goldline discount ordering process

Other

  • Impacts of ONCA on the Board - November mtg

    • Joan taking an ONCA course

  • Make a decision on the club name - November mtg

  • Fall Bocce - 18 registrations to date

  • Social Media

    • Ahne beginning to work on website

    • 2 Facebook accounts will be reduced to 1

      • Has started putting out communications

    • Setting up a Instagram account with our new BCBC name

Next meeting dates - Fall and winter 5:10-5:20

  • Oct 2 - 10:00am

  • Nov 6 - 10:00am

  • Dec 11 - 10:00am

  • Jan 8 - 10:00am

  • Feb 5 - 10:00am

  • Mar 4 - 10:00am

  • April 2 - 10:00am

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