Baysville Curling Club Board Meeting August 24, 2022

BCBC Board Meeting, August 24, 2022

Attendees: Sylvain Desjeans, Dianne Jones, Ed Mathany, Bill Rowlands, Anna Landry, Joan Beaudry, Jim Rotz, Cathy Hoare, Murray Turnour, Dana Pearson, Suzanne David
Regrets:

2022 / 2023 Budget Proposal - Attachments 1-3

  • Action: Joan will ensure that the LOB and CurlOn loans include a clause that says we can pay them off early without penalty

  • Loan and Promissory Note carrying costs will add an additional operating costs of $121 per person

  • Ed made a motion. Seconded by Sylvain and all were in favour for the following fee schedule:

    • $425 for a full season.

    • $250 for fall or winter draws only

    • $175 additional if fall member extends for the winter

    • Jitney will be $200 for full season or $100 per draw

    • Social member is $50 for the year

    • Practice First is $50 per draw

    • Locker $25 for the year

  • Membership communication needs to be sent.

    • Action: Dianne will create

    • Communication needs to include:

      • Impact of inflation as well as capital costs to support the increase

      • Members must be fully vaccinated

      • Competitive rates based on local benchmarking

      • Ontario Curling Association (OCA) membership benefit

      • Remind about Capital CurlOn donation

  • Joan will check out the LOBA rate for propane.Superior is the provider

Dehumidifier

  • Deposit has been paid

  • Lead time is 6 weeks

  • Target installation date is mid-October

Membership Drive:

  • Drive scheduled for September 24 from 11-3

  • CurlOn will be present with their booth/blow up simulator

  • A sub-committee has met to create the plan for the day

    • We will have tables where people can sign up

    • Ed will invite Michael for Practice First

    • Cathy will attend to promote Women’s league

    • Communication plan has been created. Target Dorset & Baysville areas

    • Suzanne to write the member communication

  • Open House under consideration in November

Ice Making

  • A leader is still required for the team

  • 18 volunteers have been invited to the meeting on Monday to discuss putting the ice in

  • The next meeting will be regarding the weekly maintenance followed by a meeting regarding the daily upkeep

  • Action: CurlOn has been asked to provide training. Sylvain will follow-up

  • Don has left a binder with extensive instructions

2022/2023 calendar

  • Confirmed that Winter draw will end on March 10

  • Need a coordinator for Royal LePage and Timbermart bonspiels

    • Dianne will add to next months agenda

  • Change October 1 to an opening meeting

    • Due to covid concerns, we will offer Pizza and desert for $15 per person

    • Members must register by September 23

    • Will promote at Membership drive and on website

    • Elaine to plan a fundraiser

Communication schedule - Action

  1. Vote results, Loan update and President resignation. Aug 25. Dianne has prepared.
    Sylvain will email

  2. 3 years of historical financials must be voted on as well as a new President. Aug 29.
    Joan will prepare

  3. Membership fee communication Sept 3. Dianne to prepare

  4. Opening meeting and registration reminder. Sept 9. Suzanne to prepare

Deferred items

  • TD Bank credit card and debit. Consider moving to a local credit union

  • PayPal

  • ONCA

  • Rowan’s Law

  • BCBC Board Roles and Responsibilities still to be completed

    • President, Past President, Vice President, Don’s miscellaneous items, Treasurer, Kitchen, Women’s league, Community Engagement, Bonspiel leader. Internal communications

  • Bonspiel primes/owners. September meeting

Next Meeting September 28

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