Annual General Meeting: April 8, 2017

Present: 59 Members including executive

Welcome: Don E

  • This is the 65 th year of the curling club

  • Offered his thanks to the past executives, Vicky for taking minutes in Pam’s absence, and to Hugh and Bob (bartenders)

Special Guest: Pat V

  • Eric Spinks (OCA)

  • Huntsville has applied for the ONTARIO TANKARD (Ontario Men’s Championships) and were awarded it in July 2016

  • Organization has started and needs volunteers and sponsors. Volunteers pay $100 and received a golf shirt, jacket and passes to curling events in exchange for 1 x 6 hour shift. Can volunteer on the website

  • Goal is to make it a “Muskoka Event”

  • Held at the Summit Centre in Huntsville on Jan 30-Feb 4, 2018.

  • Pat V has volunteered to be the Baysville Curling Club rep

Treasurer’s Report: Paul R

  • See attached financial report

  • Actual net income of $3873.06 despite extra expenses (pest control, carpet, lighting, etc.)

  • Club is on solid financial footing for next year

Surf & Turf: Cathy V

  • Biggest fundraiser for the club

  • Held on June 24, 2017

  • Team Leaders have specific jobs for securing items for silent auction (Cathy, Andre, Suzanne and Dianne) from the club members.

    • Goals are to avoid duplications and to thank donors

    • List on club wall of previous donors- sign up as you can

    • Volunteers needed for kitchen, set up, take down, silent auction, etc. Please sign up on sheets posted at the club.

Ironman Fundraiser: Pat V

  • Sunday July 9, 2017 from 8:00 am to 12:30 pm

  • Manning the water station for bike race (between 1500 – 1800 cyclists)

  • Pass out water, gator aid, gel packs, etc.

  • Volunteers get a T shirt. Sign-up sheet passed around

Presidents Report: Don E

  • Thanks to sponsors of the club:

    • Elaine Arbuckle - Royal LePage - Hap & Alice mixed spiel

    • Marie Vanclieaf - Womens Spiel, the Marie Vanclieaf

    • Lake of Bays Brewery - various spiels and Grand Masters team

    • The Hamiltons - Dorset TimBr Mart - men's spiel

    • GP Capital Wealth - Masters team

  • Thanks to 20 new club members

  • Thanks to 6 ladies from Bracebridge that have joined the club. Especially Michelle and Karen who attended tonight

  • Thanks to Pat V for ice making consistency and adjustments made to the ice (scraping 2 x weekly, and adjustments to pebble, humidity and temperature)

  • Thanks to ice team who build the ice in September and October. It takes 1 month to build the ice

  • Thanks to the ice maintainers: Al F, Brent P, Don E, Len H, Dale V.

  • Thanks to the ice preppers who sweep, pebble and nip prior to each game

  • Thanks to Al F for being the membership coordinator for the past 9 years. He is stepping back to train a new membership coordinator. It is the first impression to the club and a very important role

  • Thanks to the drawmasters Bob L and Janet P. Bob has held this role for 24 years and is looking to step back. Janet will continue in her role (along with Barb A)

  • Thanks to Barb F for her role in the kitchen. Most important role only to the ice at this club. Great volunteers and great quality of food. Barb thanks all the kitchen volunteers

  • Thanks to Bill Preuter for taking on the role of advertising sponsor and ad recruiting. He is taking the role into a new direction (with Pam Bowen) of incorporating the sponsors into other opportunities within the club

  • Thanks to Brent P for ongoing maintenance to the club. He keeps it running. Terry K will step in and assume this role

  • Thanks to Gord for his role on updating social media and Facebook. Anyone can forward any material to Gord for posting

  • Thanks to all bartenders and to Pat V for maintaining the bar. Members can take Smart Serve course on line and club will reimburse the $38.00 fee.

  • Board to look at offering additional training to new and current members throughout the year. Darlene, Keith, Hugh and Al thanked as instructors

  • Rentals: 6 x ice rental and 2 x lounge rental this year. Provides additional income to club. Look at ways to increase the frequency of rentals. Gord to add to social media

  • Infra structure / Improvements to the club:

    • 3 year project of changing the lighting on the ice. Will be completed next year

    • Carpet has been replaced

    • AED in the club (Bob). Don to organize first aid / cpr training

    • Rodent and fly control completed

    • Recertification from public health passed and valid for 6 months

Janet P thanked Don for all of his efforts as president on behalf of the club membership

Bocce update: Ruby Wheeler

  • 36 full time members and 12 subs

  • Sign up at club

  • Starts June 22, 2017 with a meet and greet and June 29 with first game.

  • Cost is $ 20 per person if on a team and $10 per person if subbing

  • Bill P is working on funding applications for excavation and building of a 4 th court. Will be notified by end of April 2017.

Drawmaster Report: Bob L

  • Men’s Monday night:

    • Draw 1: Pat V, Dave T, Brent P & Paul R

    • Draw 2: Don S, Don E, Dick R & Warren J

  • Wed night mixed:

    • Draw 1: Cathy V, Dale V, Warren J & Dianne J

    • Draw 2: Anna L, Wayne D, Al B & Pam B (with subs Cathy & Len H)

  • Thurs night mixed:

    • Draw 1:Don S, Andre T, Ella Mae, R & Paul R

    • Draw 2: Darlene S, Keith S, Kristen J & Heather J

  • Fri night mixed:

    • Draw 1: Cathy V, Dale V, Liz A & Barb A

    • Draw 2: Bob L. Linda L, Liz A & Heather B

Nominations for new executive:

  • Additional nominees can be sent directly to Don E

  • See attached

New Business:

  • New vacuum cleaner to be purchased. Pam B is looking into this

  • Surf & Turf tickers can be purchased tonight only. If you want additional tickets, please email Pat V asap

  • Sand under ice needs to be added to. Work Party to be organized and requires volunteers, rakes, wheel barrows and sand to be ordered

  • Roof over club entrance is leaking and needs replacing. Work party to be organized and requires volunteers

  • Chimney is hanging off (from the ice melt) and needs replacing

  • Curling rocks in need of maintenance. Has not been done in 10 years and will increase the playability and longevity of rocks

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